Privacy Policy

The Beaux Arts & Cie Group pays particular attention to the protection of personal data.
This is an essential condition of the relationship of trust that Le Groupe Beaux Arts & Cie wishes to establish with all those who entrust it with their personal data.

This Personal Data Protection Policy (Hereinafter the “Policy”) sets out the practices and conditions under which the company MUSEUMEXPERTS (Hereinafter the “Company”) processes your Personal Data.

This Policy applies when your Data is collected on the websites published by the entities of MUSEUMEXPERTS, of the Beaux Arts & Cie Group (hereinafter the “Sites”) as well as in the context of your relations, of whatever nature, with the Company.

Personal Data (hereinafter the “Data”) is any information relating to an identified or identifiable natural person; an “identifiable natural person” is deemed to be a natural person who can be identified, directly or indirectly, in particular by reference to an identifier, such as a name, an identification number, location data, an online identifier, or to one or more specific elements specific to their physical, physiological, genetic, psychological, economic, cultural or social identity; as this term is defined by the regulations in force.

1. What data is collected?

Depending on how you interact with the Company and the purpose of this interaction, the Company may collect the following Data:

  • Data relating to your identity: this Data includes in particular your surname, first name, email address, postal address, telephone number and your profile (candidate, visitor, exhibitor, etc.).
  • Data relating to your order: this Data refers to all the information necessary for the satisfaction and completeness of your order, in particular information relating to the bank card used (name of the cardholder, card number, expiry date, etc.), the details of the order, the date of the order, and exchanges with the commercial relations department. In any event, the Payment Data is processed in accordance with the regulations and security standards applicable in this area.
  • Data relating to the connection and use of the Customer Account when you are the holder: this Data designates all the information you need to access your personal space as well as those relating to the use of the Customer Account and in particular, your username and password, your choices and preferences, the history of the events in which you have participated. In any event, the Customer Account is subject to specific general conditions of use.
  • Browsing Data: This Data refers to how the User navigates the Site. This Data may include the IP address, screen resolution, browser used, browsing time, search history, operating system used, language and pages viewed.
  • Data relating to your participation in events: date of participation, stands visited, purchases made.
  • Social Media Usage Data: When you interact with social media features.
2. How is your data collected?

2.1. Depending on how you interact with the Company, the latter may collect your Data in the manner described as follows.

2.2. The company collects your Data directly from you when you fill out a contact or registration form, place an order or contact the Company (for example by sending it an email).

2.3. The Company indirectly collects your Data when you browse the Sites by means of cookies and tags under the conditions defined above. The Company also collects your Data via third parties including social networks when you use the account you hold with these third parties to log in or register for an event.

2.4. When you communicate Data to the Company, it is your responsibility to ensure that it is accurate and complete. If necessary, you must update it.

2.5. The Data presented as mandatory are necessary for the management of your request and to enable us to provide you with the requested services. The mandatory or optional nature of the Data is indicated on the forms as well as the possible consequences in the event of failure to respond.

3. Why is your data collected?

Your Data is subject to automated processing implemented by the Company for the various purposes described below, both in the context of your use of the Sites and your participation in events organized by the Company or whose organization has been entrusted to it.

Your Data is processed to manage the requests you make and contact you.

  • If you are a customer, on the basis of the execution of the contract concluded with the Company (general conditions of pre-registration, general conditions of sale Ticketing or general conditions of participation), your Data is processed to manage your participation requests and orders and organize your participation and visits to the events that we organize or whose organization has been entrusted to us.
With a view to continuously improving the events it organizes, your Data is also processed by the Company to send you post-event surveys and analyze their results.

  • If you are a professional customer or prospect or if you have already participated in the event to which the news and commercial information relates, on the basis of its legitimate interest in promoting the events it organizes, the Company sends you, through all channels, its news and commercial information.
  • If you are a non-professional prospect and have not participated in one of our events, the Company may send you, through all channels, its news and commercial information if you have consented to this.
Based on your consent, the Company may also send you, through all channels, news and commercial information concerning events organized by other entities of the Beaux Arts & Cie Group / or partner services.

With your consent when required, your Data may also be processed to (i) analyze your preferences and habits, (ii) personalize and optimize your experience on the Beaux Arts & Cie Group Sites by allowing you to access certain features and to develop the interactivity of the Sites, (iii) produce statistics, in particular on the effectiveness of the Beaux Arts & Cie Group's prospecting campaigns.

4. Who is your data intended for?

4.1. Your Data is processed by the Company's internal teams. In addition, only service providers and their staff with limited authorization are authorized to access your Data, with regard to the specific services entrusted to them and which they must perform on behalf of the Company in strict compliance with obligations, in particular security and confidentiality.

4.2. With your consent when required, your Data may be transmitted to entities of the Group to which the Company belongs as well as to partners in particular so that they can send you information and news on the services and products they offer.

4.3. When required by applicable regulations, the Company may transmit your Data to organizations and authorities legally authorized to access it (in particular judicial and administrative authorities).

5. How is your data protected?

The Company takes all necessary precautions to preserve the security and confidentiality of your Data in order, in particular, to prevent them from being distorted, damaged, disclosed and accessed by unauthorized third parties.

6. What are your rights?

6.1. In accordance with the applicable regulations and under the conditions that they define, you may at any time exercise your:

  • Right of access: you can ask the Company for information on the processing of your Data and a copy of said Data.
  • Right of rectification: you can request the rectification of inaccurate Data concerning you when those held by the Company are erroneous or incomplete.
  • Right to erasure: you have the right to obtain from the Company the erasure of your Data when one of the reasons provided for by the regulations exists (uselessness of the Data, withdrawal of your consent for processing based on the latter, etc.).
  • Right to object: you have the right to object at any time, for reasons relating to your particular situation, to the processing of your Data, including for commercial prospecting purposes.
  • Right to portability of your Data: you have the right to receive the Data in a usable format. This right only concerns the case where the Data is provided to the Company by you or results from your use of its services. This Data is processed on the basis of your consent or the execution of a contract.
  • Right to restriction: you can ask the Company to suspend the processing of your Data when one of the reasons provided for by the regulations exists (contesting the accuracy of the data, etc.).
Under the conditions defined by the regulations, you also have the right to define general or specific guidelines relating to the fate of your Data after your death. However, you are informed that only specific guidelines relating to the Data processing implemented by the Company for the purposes defined in this Policy will be recorded by the Company subject to its specific consent.

6.2. When your Data is processed with your consent, you may revoke it at any time. However, you are informed that the processing implemented prior to this revocation will remain valid.

6.3. You may exercise your rights by contacting the Company:

  • electronically to the address contact@sitem.fr
  • by using the unsubscribe form on our campaigns/emails
  • by post to the following contact details: MUSEUMEXPERTS – Privacy policy, 9 boulevard de la Madeleine 75001 Paris - France.
You are further informed that in certain cases, the functionalities of the Sites allow you to consult and modify the Data that you have communicated to the Company.

You are informed that the Company has one month from receipt of your request to respond.
The Company pays the greatest attention to your Data, however if you consider that their processing infringes your rights you have the right to lodge a complaint with the National Commission for Information Technology and Civil Liberties (CNIL) - 3 Place de Fontenoy - TSA 80715 - 75334 PARIS CEDEX 07.

7. How long do we keep your data?

7.1. The Company retains your Data for a period that does not exceed the period necessary for the purposes set out in this Policy. Beyond this period, your Data may be archived to comply with the legal obligations to which the Company is subject or deleted.

7.2. Data used to establish proof of a right or contract, or retained for the purpose of complying with a legal obligation by the Company, are archived in accordance with the provisions in force.

7.3. The Company takes into account the seasonality of the events it organizes. As such, you will find below the retention periods defined according to the type of event considered.
Quarterly, semi-annual, or annual events = 5 years from the post-event survey or last customer-initiated contact.

Biennial and triennial events = 3 sessions from the post-event survey or last contact initiated by the client.

8. Data transfer

For the hosting and processing of your Data, the Company favors means located on the territory of the European Union. If a transfer of Data to a country outside the European Union should nevertheless be considered, specific information will be provided to you by the Company.

9. Cookies

You are informed that, during your visits to the Site, one or more Cookies may be installed on your terminal.

9.1. What is a Cookie?

For the purposes of this Policy, Cookie means all forms of access and recording of information on your terminal and in particular the information sent by the Sites and stored by your browser in a dedicated space on the hard drive of said terminal.

9.2. Why and how are Cookies used?

9.2.1. The Company uses Cookies to:

  • ensure the operation and optimize the performance of the Sites,
  • adapt the Sites to your preferences. For example, the Site adapts to the display preferences of your terminal, in particular by taking into account the language used or the display resolution.
  • facilitate your navigation, in particular by avoiding you having to re-enter information each time you visit the Sites,
  • carry out audience measurement of the Sites and communications sent to you,
  • carry out targeted advertising tailored to your interests,
  • develop the interactivity of the Sites.

9.2.2. You are also informed that the Company allows third parties to place Cookies via the Sites. The Company draws your attention to the fact that these Cookies are solely and exclusively used by these third parties.

9.3. What types of Cookies are used?

9.3.1. Technical Cookies

Technical Cookies are intended to facilitate navigation on the Site, to enable and improve the operation of the Sites as well as access to the various functionalities of the Sites.

They also allow security measures to be implemented. For example, where applicable to you, by asking you to log in again to the exhibitor area after a certain period of time.

You are informed that if you choose to disable these Technical Cookies, access to the services could then be altered. In this context, the Company cannot be held liable in any way.

9.3.2. Audience Measurement Cookies Audience Measurement Cookies allow us to measure the traffic on the Sites and the communications sent to you (content, sections, time spent, browser used, etc.).

You are informed that these Audience Measurement Cookies may, where applicable, be placed on the Sites by third parties on behalf of the Company.

9.3.3. Third-Party Targeted Advertising Cookies (Third-Party Advertising Cookies) Third-Party Advertising Cookies are used to offer advertisements tailored to your interests. They are placed by the Company or by third parties either on behalf of the Company or on their own behalf.
To learn more about targeted advertising and how you can opt-out or accept this type of advertising, you can visitwww.aboutads.info/choices orwww.youronlinechoices.eu .

9.3.4. Third-Party Cookies linked to social media sharing buttons (Third-Party Social Media Cookies) 

Third-Party Social Media Cookies allow the content of the Site to be shared with third parties. This is particularly the case for “share” or “like” buttons from third parties such as Facebook or Twitter. The Company does not control these Third-Party Social Media Cookies and the Data collected through them by the companies managing these social networks.

If you do not want the companies managing the social networks to link the data collected through the Sites to the account you hold, you must first log out of the social network.

The User is invited to consult the personal data protection policies of the companies managing the social networks concerned.

9.4. How long are Cookies stored?

In accordance with the principles relating to Data Protection, you are informed that Cookies are kept for the period strictly necessary for the purposes for which they are used and this, within the limits defined by the competent protection authority.

9.5. How can you manage the deposit and reading of Cookies?

9.5.1. You are informed that you can modify your browser settings relating to cookies in order to deactivate all or part of the cookies:

9.5.2. The main social media management companies also have pages dedicated to Cookies as presented below:

With regard to social networks, the User must follow the specific procedures of the social network concerned to deactivate cookies.

10. Modification of the data protection policy

10.1. Any modification by the Company to this Policy will be updated on the Site.

10.2. The User is invited to regularly consult this Policy in order to be aware of any updates or modifications.

10.3. If any of the clauses of this Policy is declared null and void or contrary to the regulations, it will be deemed unwritten but will not result in the nullity of the other clauses of the Policy.

Glossary

Personal data

This is any information relating to an identified or identifiable natural person directly or indirectly, in particular by reference to an identifier, such as a name, an identification number, a telephone number, an email address, an online identifier.

Processing of personal data

This is any operation or set of operations involving only personal data.

Data controller

Your personal data is collected and processed by a legal entity, an entity of the Beaux Arts & Cie Group. The latter is called "data controller", i.e. it is the organization that determines the purposes and means of the processing.

National Commission for Information Technology and Civil Liberties (CNIL)

The CNIL is the French authority responsible for the protection of personal data. It supports companies in their compliance and helps individuals to control their data and exercise their rights.